CIF Agricultural Products

Standard Documents for agricultural products in  CIF contract  delivery.

1.       Signed commercial invoices in three (3) originals and two (2) photocopies, indicating contract number, description of the goods, unit price and total value, gross/net weight, and shipping terms (CIF), ocean Bill of Lading number

2.        Bill(s) of Lading (“Β/L”), Three (3) original & three (3) clean on boardmarked “freight prepaid” as per charter party contract inclusive of all costs as per charter party contract to the port of discharge, issued “blank endorsed” and “notify” signed by the master of the vessel and/or the issuing authority. The B/L shall show the vessel’s name, the vessel master’s name, telephone number, fax number, and confirmation of the loaded quantity. Charter party Bill(s) Lading acceptable, in which case the Bill of Lading is to indicate the name of the vessel, vessel owner’s name and address

3.       Packing list in one (1) original and three (3) copies, indicating gross & net weight of each bundle

4.       Certificate of weight (which indicates net weight, date and place of issuance), grade, quality, and condition issued by SGS at the port of loading, one (1) original and three (3) copies

5.       Certificate of origin, issued by or endorsed by the relevant government authority or the chamber of commerce from the country of origin, one (1) original and three (3) copies

6.       Phytosanitary certificate issued by SGS or issued and endorsed by the local authorized government agency, which declares the product is fit for human consumption, and certifies the product being shipped is free of quarantine pests and generally conforms to the phytosanitary requirements of the country of destination, one (1) original and three (3) copies

7.       Loading supervision certificate issued by SGS certifying that the correct shipment has been loaded on board the vessel, and an official stowage examination certificate issued by SGS stating that vessel holds stowage areas were duly examined prior to load and are found substantially clean and free from rust scale and residue, weevils and live insects and suitable to store or carry bagged product intended  for use as an edible product, one (1) original and three (3) copies

8.       Certificate of radiation level issued or certified by SGS declaring the product radiation level as normal, one (1) original, and one (1) copy

9.       Stowage plan in three (3) copies

10.     Seller’s notarized statement that commercial invoice has not been included with the shipment of the goods, one (1) original and three (3) copies

11.     Crop certificate confirming the product is fresh from the latest harvest season and the year of production is not earlier than 2012, fit for human consumption and the stock is of fair and merchantable quality, one (1) original and three (3) copies

12.     Beneficiary’s certificate confirming that copies of all shipment dates were sent to buyer’s bank and the hard copies have been sent by (DHL) or similar courier.

13.     Statement certificate certifying the dispatch of non-negotiable documents by DHL courier to the buyer within 5 (five) days outgoing from B/L date

14.     Shipping company statement confirming that in one (1) original and three (3) copies:

- Copy of the Bill of Lading, phytosanitary certificate, and certificate of origin were   delivered to the care of the vessel master, and

- The vessel age is not above twenty (20) years (or seller will bear the insurance premium for excess coverage costs) and must be classified 100 A-1 with Lloyd’s register or be of equivalent classification and entered with protection and indemnity club.